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Microsoft Office (desktop) can be purchased for a one-time payment for the program to be installed on a single device.

You are either given a physical key card with your own specific download code, or you can download the program straight from the Microsoft website

This key gives you access to the program for as long as you like. In the event of a Microsoft upgrade or a new version of Microsoft Office, you will then have to purchase the new package if you want to receive support.

Standard Office bundles come with Word, Excel, PowerPoint, and OneNote. Microsoft Office programs must be purchased for the user’s operating system (OS) – either a Mac or PC.

If the user gets a new computer, or switches to a different OS, they’ll have to repurchase Office


What applications are included in Microsoft Office?

Microsoft Office has evolved tremendously since its beginnings in 1988, now with a robust slate of offerings for individual and business users. Here’s a look at the programs you’ll find inside Office.

Microsoft Word


Word is unsurprisingly Microsoft’s word processing app.

It was initially introduced to modest reviews because the interface was vastly different from the former leading word processor, WordPerfect. But with the release of Windows 95 and Office 95 (in 1995), sales steadily increased.

Today, Word is the most widely used word processing program. It includes an array of features for document creation and editing, including: Spell-check, a rich text editor, and page features such as justification, paragraphs and indentation.

You also benefit from the what-you-see-is-what-you-get (WYSIWYG) display – as in the screen displays everything in the same way as the document will look when printed.

Microsoft Excel


Excel is Microsoft’s spreadsheet program that can be used to organize, format and calculate data.

You can create formulas to aggregate large amounts of data, graph and chart data, create macros, and develop pivot tables.

Originally a neck-and-neck competitor with Lotus 1-2-3, Excel is now the spreadsheet.

Microsoft PowerPoint


Microsoft PowerPoint helps you create professional presentations. PowerPoint first launched in 1990, using slides to display text, graphics, and multimedia. Since then, it’s added a variety of features to streamline and enhance presentations, such as: transition effects, timers, and software integrations.

Microsoft OneNote


OneNote allows you to jot down your thoughts before you forget them. Then, notes can be shared with others.

Much like a digital notebook, the application automatically saves and syncs notes. OneNote was introduced as a standard Office application in 2013, allowing even more users to be able to share their typed notes, drawings and screen grabs with other online users.

Microsoft Outlook


Mainly used as an email application, Outlook is considered a personal information manager, coordinating your calendars, task managers, contacts, notes, journals, and browsing sessions.

Outlook can be used as a stand-alone app, or it can be networked to connect multiple users to shared mailboxes and calendars under a single organization, for example.

Microsoft Access


Access is Microsoft’s database management system that provides a graphical user interface (GUI) and software development tools that allows for stored data or imported data from other databases. With Access, you can use data to create forms, tables, queries, and reports.

Microsoft Publisher


Publisher is Microsoft’s desktop publishing program, emphasizing page layout and design.

The program includes templates for frequent business needs, like business cards, calendars, and brochures/newsletters. Publisher is considered a cheaper, easier-to-use version of design software, like Adobe InDesign.



SharePoint is Office’s document management and storage system, allowing users and groups to set up password-protected document sharing in a secure, organized location. It’s a popular tool for businesses, with 80 percent of Fortune 500 companies using it.



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